Client Management
Keep every contractor client — their contacts, trades, states, licenses, and documents — organized in one place, scoped to your firm.
RenewBase is the all-in-one platform for contractor licensing and consulting firms — clients, renewals, new applications, and invoicing across all 50 states, without the spreadsheets.
One platform, nationwide
Track any trade, in any state, for any number of clients — all from one dashboard. State requirements, deadlines, and documents are built in.
What We Offer
From the first client intake call to a license in hand, RenewBase keeps your whole book of business organized and moving.
Keep every contractor client — their contacts, trades, states, licenses, and documents — organized in one place, scoped to your firm.
Guided step-by-step renewal workflows keep every case on track. From document collection to submission, each stage is tracked and managed.
Configurable email and SMS notifications alert your team and clients well before license expiration — at 90, 60, and 30 day intervals.
License Tracking
Real-time Analytics
AI Email Parsing
Smart Alerts
RenewBase replaces the spreadsheets, shared inboxes, and sticky notes that license consulting runs on today. It's purpose-built for firms that manage contractor licenses for a living.
50
States Covered
8+
Trade Types
100+
Clients Per Firm
30 min
Onboarding
Platform Features
Every tool you need to run a professional licensing practice — from single-license renewals to large multi-state client portfolios.
Track brand-new license applications end to end — documents, financials, submission, and issuance — with the same workflow engine as renewals.
Learn moreReal-time view across every client and state. See which licenses are current, expiring, or overdue, and what your team is working on.
Learn moreGenerate invoices from cases with your own billing rules — consult fees, credits, prefixes, and terms are all configurable per firm.
Learn moreHow It Works
Every case — renewal or new application — runs through a guided workflow your team controls, with your clients in the loop.
Requirements built in
Secure document collection
White-label options
Electrical, GC, Plumbing & more
Pricing
Flat per-firm pricing that scales with your book of business. No per-contractor fees, no surprises.
For solo licensing agents and small firms getting organized.
≈ $83/mo · billed annually
For growing firms running renewals, applications, and billing.
≈ $249/mo · billed annually
For high-volume firms needing white-label and API access.
Tailored to your firm's volume
All plans include a 14-day free trial. No credit card required to start.
Support
RenewBase gives licensing and consulting firms one place to run their entire business: manage client records, track every license across all 50 states, run renewal and new-application workflows, collect documents through a client portal, and invoice — all from a single dashboard.
RenewBase supports contractor licenses across all 50 US states plus Washington D.C. We cover a wide range of trades including Electrical, Plumbing, HVAC, General Contracting, Roofing, Fire Protection, Low Voltage, and more. Each trade includes support for Contractor, Master, and Journeyman license levels where applicable.
Absolutely. All data is encrypted in transit and at rest. Each firm is isolated in its own workspace with role-based access control. Client documents are stored securely, access is strictly controlled, and the platform is designed to help firms meet state data-handling obligations.
Yes. Every client gets a secure portal where they can upload required documents and watch their status — no app to install, just a link you send them. It keeps your inbox clear and your document requests moving.
RenewBase offers three plans designed for consulting firms: Starter at $99/month (renewals, clients, portal, notifications), Professional at $299/month (adds the new-application pipeline, invoicing, workflow templates, and multi-seat teams), and Enterprise with custom pricing for high-volume firms needing white-label and API access.
You can be up and running in under 30 minutes. Sign up, add your firm, import or enter your clients and their licenses, and RenewBase immediately starts tracking expirations, running workflows, and notifying your team.
Stop running your licensing business on spreadsheets. Pick a plan and let RenewBase handle clients, licenses, workflows, and invoices across every trade and all 50 states.
It's easy to get started. Contact us today.
Contact Us